Google Docs Sharing

Sharing Documents and Folders

Sharing allows others to view, edit, or comment on your documents. Shared folders make it easier for you to distribute handouts and collect work from students.

To share a document:

1. Open the document you want to share.

2. Click on the blue Share button in the upper right.

3. You can share with individuals or groups by typing into the Add people field. If you type the first few letters of the name, you should see choices from your contacts appear.

4. Click on the Can Edit link to choose the level of sharing (see below).

5. If you want to share with everyone in the domain or everyone on the internet, click on the Change link under Who has access...

Levels of sharing

• Can View - others can view your document but cannot change it. This is useful for distributing handouts.

• Can Edit - others can make changes. This is useful for collaborative writing.

• Can Comment - others cannot make changes but can add comments. This is useful for peer feedback.

Folders can also be shared.

1. In Google Drive find the folder you want to share and control-click on it.

2. In the menu that pops up, choose Share.

3. Add names or groups as you would when sharing a document.

Commenting

To comment on a document:

1. Open a document that has been shared with you and for which you have editing or commenting privileges.

2. Click on the Comments button in the upper right.

3. Comments can be responded to or marked as resolved.